The Corporation of Norfolk County
Council-in-Committee Meeting

Thursday, November 13, 2025

1:00 P.m. - 5:00 P.m.

Council Chambers

Norfolk County Administration Building

50 Colborne St. S., Simcoe ON

 

Live Stream: www.norfolkcounty.ca/watch-norfolk-county-meetings

 

Accessibility of documents: Documents are available in alternate formats upon request. If you require an accessible format or communication support contact the Clerk's Department by email at [email protected] or 226-667-3655 ext 6269 to discuss how we can meet your needs.

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1.

Disclosure of Pecuniary Interest

2.

Approval of Agenda/Changes to the Agenda

• Recommendation:

  That the agenda be approved as presented.

3.

Early Closed Session

3.1

Ward 6 Property - Update on Potential Litigation

Pursuant to Section 239 (2) of the Municipal Act, 2001 as amended as the subject matter pertains to:

(e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board

4.

Consent

• Recommendation:

  That the following consent items be received as information:

4.1

Special Event - Annual Christmas Tree Lighting and Christmas Parade - Temporary Road Closure - CS-25-155

• Recommendation:

  THAT the Information Memo regarding Special Event 2510-00080401 – Annual Christmas Tree Lighting & Christmas Parade Temporary Road Closure be received as information.

4.2

Special Event C2509-00077143 - Port Dover Santa Clause Parade - Temporary Road Closure - CS-25-132

• Recommendation:

  THAT the Information Memo regarding Special Event C2509-00077143 – Port Dover ChristmasFest & Santa Clause Parade Temporary Road Closure be received as information.

4.3

Special Event C2509-00077171 - Simcoe Christmas Panorama - Temporary Road Closure - CS-25-149

• Recommendation:

  THAT the Information Memo regarding Special Event 2509-00077171 – Simcoe Christmas Panorama - Temporary Road Closure & Parking Bylaw be received as information.

4.4

Delegated Authority to Award Purchasing Activity July 1, 2025 - September 30, 2025 - CS-25-121

• Recommendation:

  That the Information Memo regarding the Delegated Authority to Award Purchasing Activity be received as information.

4.5

Special Event C2510-00081583 - Delhi BIA Christmas Parade - Temporary Road Closure - CS-25-162

• Recommendation:

  That the Information Memo regarding the Delhi BIA Christmas Parade be received as information.

4.6

Drain Construction Billing – November 2025, CS-25-161

• Recommendation:

  That Staff report CS-25-116 Drain Construction Billing – November 2025 be received as information; and
  
  That the levying By-Law, as provided in Attachment A, be brought forward at the next Council meeting to levy and collect drainage assessments to all properties affected; and

  Further that the County’s portion of the assessment be funded by the Drainage Construction Reserve.

5.

Communications

• Recommendation:

  To receive the following communication item as information:

5.1

Letter from Robert Stein, IESO

Re: Pre-Engagement Confirmation Notice under the LT2(c-1) RFP

6.

Deputations

6.1

John Vallee

Re: Servicing Allocation Policy

7.

Presentations

8.

Staff Reports/Discussion Items

8.1

Emergency and Social Services

8.1.1

Sole Source Remote Access Vehicle (RAV), ESS-25-010

• Recommendation:

  That report ESS-25-010, Sole Source of Remote Access Vehicle (RAV), be received as information; and
  
  That Council permit a sole source supply as outlined in Norfolk County Purchasing Policy GP-028, section 5.9.5 with ASAP 911 Inc. for the acquisition of a Remote Access Vehicle (RAV); and

  That the Chief, Paramedic Services, be authorized to negotiate and execute an agreement with ASAP 911 Inc. for the purchase of a new Remote Access Vehicle.

8.2

Public Works

8.3

Community and Development Services

8.3.1

Port Dover Lions Club Memo of Understanding, CDS-25-091

8.3.2

Talbot Gardens Security Update, CDS-25-088

• Recommendation:

  That staff report CDS-25-088, Talbot Gardens Security Update be received as information; and
  
  That staff be authorized to continue security guard services at Talbot Gardens for up to 28 hours per week as needed during the ice seasons; and

  Further that no security guard services to be offered for summer events at Talbot Gardens; and

  And Further that Council pick option # to fund security guard services at Talbot Gardens.

8.3.3

Servicing Allocation Policy Update, CDS-25-044

• Recommendation:

  That Report CDS-25-34 Servicing Allocation Policy be received as information; and
  
  That Council approve the updates to the Servicing Allocation Policy.

8.3.4

Ice Allocation Policy Review, CDS-25-052

• Recommendation:

  That Report CDS-25-052 Ice Allocation Policy Review be received as information; and
  
  That Council approves the updated Ice Allocation Policy, GP-37 attached to this report; and

  That the policy be implemented effectively for the 2025/2026 Spring Ice Season.

  And Further That staff be directed to prepare the 2026 User Fees and Service Charges By-Law to reflect any additional cancellation fees supported by Council, as presented within this report.

8.4

Corporate Services Division

8.4.1

Procedural By-law Updates, CS-25-117

• Recommendation:

  That Staff Report CS-25-117 be received for information; and
  
  That Council provide direction to Staff as to what changes are to be made to the Procedural By-law.

8.5

Office of the Chief Administrative Officer

8.5.1

Port Dover Beach – 2025 Summer Season Recap, CAO-25-090

• Recommendation:

  That report CAO-25-090 Port Dover Beach – 2025 Summer Season Recap be received for information; and

  That staff be directed to proceed with a continuation / extension of the Port Dover beach lease and prepare for the 2026 summer season. Further that staff finalize the necessary funding for the 2026 summer season and include the funding requirements in the Draft 2026 Operating Budget for Council approval; and

  That staff return in the fall of 2026 with a report to Council that summarizes the 2026 season and seek Council direction at that time.

9.

Motions

10.

Notice of Motions

11.

Other Business

12.

Announcements

13.

Closed Session

13.1

Ward 7 - Update on Potential Litigation

Pursuant to Section 239 (2) of the Municipal Act, 2001 as amended as the subject matter pertains to:

(e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board

14.

Adjournment