The Corporation of Norfolk County
Council-in-Committee Meeting

Wednesday, October 15, 2025

1:00 P.m. - 5:00 P.m.

Council Chambers

Norfolk County Administration Building

50 Colborne St. S., Simcoe ON

 

Live Stream: www.norfolkcounty.ca/watch-norfolk-county-meetings

 

Accessibility of documents: Documents are available in alternate formats upon request. If you require an accessible format or communication support contact the Clerk's Department by email at [email protected] or 226-667-3655 ext 6269 to discuss how we can meet your needs.

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1.

Disclosure of Pecuniary Interest

2.

Approval of Agenda/Changes to the Agenda

3.

Early Closed Session

4.

Consent

4.1

CS-25-112 Delegated Authority to Award Purchasing Activity January 1, 2025 - June 30, 2025

• Recommendation:

  That the Information Memo regarding the Delegated Authority to Award Purchasing Activity be received as information.

4.2

Remembrance Day Ceremonies - Temporary Road Closures - CS-25-134

• Recommendation:

  THAT the Information Memo regarding the Remembrance Day Ceremonies -Temporary Road Closures be received as information.

4.3

Drain Construction Billing – October 2025, CS-25-116

• Recommendation:

  That Staff report CS-25-116 Drain Construction Billing – October 2025 be received as information; and
  
  That the levying By-Law, as provided in Attachment A, be brought forward at the next Council meeting to levy and collect drainage assessments to all properties affected; and

  Further that the County’s portion of the assessment be funded by the Drainage Construction Reserve.

4.4

June 30, 2025 Operating Variance Report, CS-25-139

• Recommendation:

  That Report CS-25-139 June 30, 2025 Operating Variance Report be received as information;
  
  And That staff be directed to continue monitoring the 2025 Operating Budgets and take any reasonable steps to reduce or eliminate negative variances while mitigating any negative impact on service levels.

4.5

2026 Council and Committee Meeting Schedule - CAO-25-069

• Recommendation:

  That the Information Memo regarding the 2026 Council and Committee schedule be received as information; and

  That Council approves the 2026 Council and Committee meeting schedule as outlined within the discussion section of this report.

5.

Communications

5.1

Municipal Law Enforcement Officers Association

Re: Municipal Law Enforcement Officer Certification

6.

Deputations

6.1

Sam Bunting

Re: project on James Street in Delhi

6.2

Paul Lipsit

Re: Port Dover Harbour Marina Dredging

7.

Presentations

8.

Staff Reports/Discussion Items

8.1

Public Works

8.1.1

Update on Non-Eligible Source Recycling Collection, PW-25-017

• Recommendation:

  That report PW-25-017, Update on Non-Eligible Source Recycling Collection be received as information;

  And that staff proceed with Council’s direction regarding non-eligible source recycling.

8.1.2

St John’s Road Traffic Control - Update, PW-25-012

• Recommendation:

  That Report PW-25-012 St John’s Road Traffic Control – Update, be received as information.

8.2

Community and Development Services

8.2.1

Ice Allocation Policy Review, CDS-25-052

• Recommendation:

  That Report CDS-25-052 Ice Allocation Policy Review be received as information; and
  
  That Council approves the updated Ice Allocation Policy, GP-37 attached to this report; and

  That the policy be implemented effectively for the 2025/2026 Spring Ice Season.

  And Further That staff be directed to prepare the 2026 User Fees and Service Charges By-Law to reflect any additional cancellation fees supported by Council, as presented within this report.

8.2.2

Dredging Update – Port Dover & Port Rowan Harbour Marinas, CDS-25-074

• Recommendation:

  That staff report Dredging Update – Port Dover & Port Rowan Harbour Marinas, CDS-25-074 be received for information; and

  Further That staff be directed to explore options for dredging to restore services to an acceptable level, and report back with detailed costing to recommend a budget amendment or establish a more accurate budget in a future Draft 10-Year Levy Capital Plan.

8.3

Corporate Services Division

8.3.1

Procedural By-law Updates, CS-25-117

• Recommendation:

  That Staff Report CS-25-117 be received for information; and
  
  That Council provide direction to Staff as to what changes are to be made to the Procedural By-law.

8.3.2

Norfolk County Business Registry System, CS-25-118

• Recommendation:

  That Report CS-25-118, Norfolk County Business Registry System be received for information; and
  
  That staff be directed to proceed with the Option A or Option B as directed by Council.

  That staff be directed to prepare the 2026 User Fees and Service Charges By-Law to reflect the Option supported by Council.

8.4

Emergency and Social Services

8.5

Office of the Chief Administrative Officer

9.

Motions

10.

Notice of Motions

10.1

Mayor Martin - Forestry Farm Gas Wells

Whereas Norfolk County continues to work diligently with the Ministry of Natural Resources and Forestry (MNRF), Atkins Réalis, and the multi-ministerial provincial working group to address the ongoing environmental and public safety concerns associated with the Forestry Farm Road (FFR) Gas Well;

AND WHEREAS

Montrose Environmental has recently provided a series of technical recommendations regarding potential solutions and mitigation strategies for the FFR Gas Well, as part of the latest study and most recent recommendations focusing on short-term and longer-term steps towards a permanent solution;

AND WHEREAS

Residents and stakeholders have expressed the need for regular updates, and an accessible summary of progress as Norfolk County and its partners advance toward a long-term solution;

NOW THEREFORE BE IT RESOLVED THAT:

1. Staff BE DIRECTED to work collaboratively with the Ministry of Natural Resources & Atkins Réalis, the recently hired project manager, and the multi-ministerial provincial working group to produce a comprehensive working chart/document outlining the updated status and progress of all revisions from Atkins Realis.
   
   
2. This chart/document shall include, for each recommendation:
• Priority Ranking
• Current Progress
• Actions Required Prior to the Next Meeting
• Current Lead or Responsible Agency/Department
• Target Completion Date
  
  
3. The finalized chart/document shall be uploaded to Norfolk County’s website, and when applicable, to the Grand Erie Public Health website, ensuring that the public has access to ongoing progress, updates and eliminated recommendations.
   
   
4. The chart/document shall be maintained and updated as significant milestones are reached, to ensure continuous progress tracking and public accountability.

11.

Other Business

12.

Announcements

13.

Closed Session

13.1

Norfolk-Lynnwood Agreement Update

Pursuant to section 239(2)(k) of the Municipal Act, 2001, as amended, as the subject matter pertains to 

(k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

13.2

Lease Negotiations for County Administrative Requirements

Pursuant to Section 239 (2) of the Municipal Act, 2001 as amended as the subject matter pertains to:

 b) personal matters about an identifiable individual, including municipal or local board employees;

 k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

14.

Adjournment