The Corporation of Norfolk County
Regular Council Meeting

Wednesday, October 16, 2024

1:00 P.m. - 7:00 P.m.

Council Chambers

Norfolk County Administration Building

50 Colborne St. S., Simcoe ON

 

Live Stream: www.norfolkcounty.ca/watch-norfolk-county-meetings

 

Accessibility of documents: Documents are available in alternate formats upon request. If you require an accessible format or communication support contact the Clerk's Department by email at [email protected] or 226-667-3655 ext 6269 to discuss how we can meet your needs.

Please note: all deputations must pre-register at https://www.norfolkcounty.ca/government/speak-at-a-council-meeting/

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1.

Ceremonial Activities

1.1

Indigenous Acknowledgment

The Municipality of Norfolk County is committed to furthering Truth and Reconciliation in our communities.  We recognize the historical and current contributions of Indigenous Peoples throughout Canada, and particularly in Norfolk County, that have added to the rich cultural and social fabric that exists here today.  We will strive to continually strengthen and develop the spirit of respect, cooperation and collaboration to the mutual benefit of all Norfolk County residents.

1.2

Project Search Graduation

2.

Approval of Agenda/Changes to the Agenda

3.

Disclosure of Pecuniary Interest

4.

Early Closed Session

• Recommendation:

  That Council enter closed session at X;XX a.m. pursuant to Section 239 (2)(c)  of the Municipal Act, 2001 as amended as the subject matter pertains:

  (c)  a proposed or pending acquisition or disposition of land by the municipality or local board

4.1

Proposed Property Acquistion - Ward 1

Pursuant to section 239 (2)(c) of the Municipal Act, 2001, as amended, as the subject matter pertains to (c) a proposed or pending acquisition or disposition of land by the municipality or local board

5.

Consent Items

5.1

Information Memo - Property Sale Update for Various Properties - CS-24-139

• Recommendation:

  That the Information Memo regarding the Property Sale Update for Various Properties be received as information.

5.2

Ride Norfolk On-Demand Software Extension, CD-24-132

• Recommendation:

  That Staff Report CD 24-132 Re: Ride Norfolk On-Demand Software Extension be received for information;  

  ​AND THAT Council approve a single source extension for the Ride Norfolk On-Demand Software with Blaise Transit.

  AND THAT Council authorizes a single source supply as outlined in Norfolk County Purchasing Policy CS-02, Section 4.8.4 with Blaise Transit for a twelve (12) month term commencing January 1, 2025 and ending December 31, 2025 to provide a Transportation on Demand (ToD) Software Platform which shall include a public user Customer-facing mobile application, an Operator-facing Application, an Administrative Dashboard, and an integrated Reporting System to optimize the County’s public transportation services;

  AND THAT Community Development in collaboration with Purchasing will develop and issue a competitive bid to market prior to the end of the single source extension to ensure the continuity of services for January 1, 2026.  

  AND FURTHER THAT Council authorizes the Director, Strategic Innovation-Economic Development and the Public Transportation and Business Development Coordinator to negotiate an agreement with Blaise Transit for the provision of an On-Demand transit software solution for the 2025 calendar year. 

5.3

Simcoe BIA - Board Membership - CAO-24-107

• Recommendation:

  That the Information Memo regarding the be received as information.

  That Council appoints the following individuals listed here, pursuant to the Municipal Act 2001, c 25, s. 204 (12) as Downtown Simcoe BIA Board members for the balance of the Municipal Term of Council:

  • Stephan Khalla
  • Morgan Xiola
  • Nathan Kolomaya

  And that the following existing individuals listed here are confirmed Simcoe BIA member for to the end of this Term of Council subject to regular terms and conditions of their appointment:

  • Tiana Moe
  • Marianne Ward
  • Laura Downey
  • Clarence Burke
  • Kathy-Ann Judy Fearon
  • Councillor Doug Brunton
  • Councillor Adam Veri

6.

Deputations

6.1

John Vallee

Re: Agenda Item 12.4.1

6.2

David Igelman

Re: Agenda Item 12.4.2

7.

Presentations

8.

Communications

8.1

Letter from Glen McNeil, Chair of Western Ontario Wardens' Caucus

8.2

Letter from Zee Hamid, Parliamentary Assistant to the Minister of Finance

8.3

Letter from Sean Fraser, Minister of Housing, Infrastructure and Communities

8.4

SCOR EDC - Resolution

9.

Approval of Minutes

9.1

Council Meeting Minutes - September 17, 2024

9.2

Council Workshop September 24, 2024 Minutes

10.

Reports of Committees of the Whole 

10.1

Council-In-Committee October 9, 2024 Meeting Minutes

11.

Reports of Advisory Committees

11.1

Economic Development Advisory Committee Meeting Minutes - June 19, 2024

11.2

Norfolk County Public Library Board August 28, 2024 Minutes

11.3

Recreation and Parks Advisory Committee Meeting January 25, 2024 Minutes

11.4

Recreation and Parks Advisory Committee Meeting March 21, 2024 Minutes

11.5

LPRCA Hearing Board Meeting September 4, 2024 - Minutes

11.6

LPRCA Board of Directors Meeting September 4, 2024 - Minutes

12.

Staff Reports/Discussion Items

12.1

Operations Division

12.2

Corporate Services Division

12.2.1

Request for Closure and Conveyance of Bay Street, Plan 436, now Livery Lane; Norfolk County, CS-24-104

• Recommendation:

  THAT Report CS-24-104, Request for Closure and Conveyance of Bay Street, Plan 436, now Livery Lane; Norfolk County, be received as information;
  
  AND THAT Bay Street, Plan 436, now Livery Lane; Norfolk County, as set out in the report, be declared surplus to municipal needs, approved for closure and conveyance to 2442922 Ontario Inc., 2610276 Ontario Inc., and/or 2610274 Ontario Inc., at a valuation of $8.03 per square foot;

  AND THAT the property owner be responsible for all costs associated with the process for closure and conveyance of Bay Street, now Livery Lane, as set out in the report, including but not limited to, all relevant surveying costs, title searching costs, appraisal costs, advertising costs and all document registration costs;

  AND FURTHER THAT the net proceeds from the sale of the subject property be recorded as revenue in the current year’s operating budget, with the net proceeds to be transferred to the Land Reserve.

• Recommendation:

  THAT Report CS 24-076, Proposed Closure and Conveyance of Bay Street, Plan 436, Now Livery Lane; Norfolk County be received as information;

  AND FURTHER THAT any comments received as part of the Public Hearings Committee meeting, in addition to those already received, be considered in a future recommendation staff report.

12.3

Health & Social Services

12.4

Community Development Division

12.4.1

28CDPL2024062 – 436 Front Road, BB Ranch Condominium, CD-24-135

• Recommendation:

  That application 28CDPL2024062, affecting the lands described as 436 Front Road, Norfolk County, to establish a vacant land condominium comprised of 40 units of resort-oriented farm dwellings, horse ranch, provision for tourist cabins, a saloon and farm uses, be approved, as shown in Attachment A with the conditions identified in Attachment B to Report CD-24-135; and

  Further that no public input received for this application and therefore was not considered as part of the decision, as outlined in staff report CD-24-135.

12.4.2

Development Application ZNPL2020244 – 185 Robinson Street, Simcoe, CD-24-115

• Recommendation:

  That application ZNPL2020244 affecting the lands described as Lot 1, Block 68, Lot 1, Block 68A, Lots 1 to 11, Block 69, Part Kars Street, Part Metcalfe Street North, Plan 182, Urban Area of Simcoe, Norfolk County to amend the Norfolk County Zoning By-Law 1-Z-2014 from Urban Residential Type 6 (R6) with a Holding (H) and Special Provision 14.664 and Special Provision 14.713 to Urban Residential Type 6 (R6) with a Holding and a new Special Provision for 14.1061, be APPROVED, as presented in Report CD-24-115; and

  AND FURTHER THAT all public input received for this application was considered as part of the decision, as outlined in staff report CD-24-115.

12.5

Environmental and Infrastructure Services Division

12.5.1

Simcoe BIA Public Space Garbage Container Collection, EIS-24-080

• Recommendation:

  That staff report EIS-24-080 be received as information; and

  That Council provide direction on Option 1, 2, or 3 to handle the Simcoe BIA public space garbage containers until the new curbside waste collection contract begins in September 2026.

12.6

Office of the Chief Administrative Officer

13.

By-Laws

• Recommendation:

  That By-Laws 2024-96 to 2024-99,consecutively, 2024-102 to 2024-103 consecutively and 2024-106 to 2024-107 consecutively be approved and signed by the Mayor and Clerk and affixed with the Corporate seal. 

13.1

By-Law 2024-96 - Authorize Governance Policy - Timing of Development Charge Calculation

13.2

By-Law 2024-97 - Authorize Government Policy - Development Charge Installment for the purposes of Section 26.1

13.3

By-Law 2024-98 - Authorize Governance Policy - Front end of Financing Agreements (Development Charges)

13.4

By-Law 2024-99 - Consolidated Rate of Speed Bylaw

13.5

By-Law 2024-102 - Regulate Parking 

13.6

By-Law 2024-103 - Amend the Assessment Schedules based on Actual costs incurred for construction various drains

13.7

By-Law 2024-106 - Zoning Bylaw Amendment - Lot 1, Block 68, Lot 1, Block 68A, Lots 1 to 11. Block 69, Part Kars Street, Part Metcalfe Street North, Plan 182, Urban Area of Simcoe, Norfolk County

Relates to Agenda Item 13.4.2

13.8

By-Law 2024-107 - Delegate Authority to Approve Property Tax Apportionments

14.

Motions

14.1

Mayor Martin Motion

WHEREAS Norfolk County is currently facing a challenging financial position and a significant infrastructure gap.

WHEREAS members of the public do not have one comprehensive documents to reference outlining the historical financial position of Norfolk County

WHEREAS to better inform both Council and the public about the factors that have contributed to this situation, it is essential to compile a comprehensive historical report on the County’s financials. This report will provide valuable context, highlight trends, and identify key policy decisions that have influenced our current financial standing.

 

THEREFOR BE IT RESOLVED THAT Norfolk County Council directs staff to prepare a report on the County’s historical financials, including a high-level summary that provides an overview of the following:

1. The status of reserves over time, including growth, depletion, and annual balances;
2. Annual tax increases
3. Annual debt levels
4. Annual operating and capital budgets
5. Annual actual operating and capital expenditures
6. Annual contributions to reserves
7. The County’s investments, including how they have been allocated and any returns or losses;
8. Investments spent within the community and their impact;
9. Analysis of spending habits, including any notable trends or shifts;
10. Policy improvements made in response to financial challenges;
11. The County’s current financial position, including debt levels, revenue sources, and expenditures;

AND THAT the report include an explanation of how these factors have contributed to the current infrastructure gap and financial challenges;

AND FURTHER THAT this report be made available to the public as a resource to improve transparency and understanding of Norfolk County’s financial history and present condition.

AND FURTHER THAT Staff report back to council in Q2 of 2025, after budget deliberations, or sooner, if possible.

15.

Notices of Motion

16.

Other Business

17.

General Announcements

18.

Closed Session

• Recommendation:

  That council enter into closed session at X:XX PM to discuss the following matters:

18.1

Contracted Service Update

Pursuant to section 239 (2)(k) of the Municipal Act, 2001, as amended, as the subject matter pertains to a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

18.2

Property Update - Ward 3

Pursuant to section 239 (2)(c) of the Municipal Act, 2001, as amended, as the subject matter pertains to (c) a proposed or pending acquisition or disposition of land by the municipality or local board

18.3

County Owned Land Update - Ward 6

Pursuant to section 239 (2)(c) of the Municipal Act, 2001, as amended, as the subject matter pertains to (c) a proposed or pending acquisition or disposition of land by the municipality or local board

 

18.4

Insurance Update

Pursuant to section 239 (2)(e) of the Municipal Act, 2001, as amended, as the subject matter pertains to litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;

18.5

Ontario Ombudsman Preliminary Report

Pursuant to section 239 (2)(b) of the Municipal Act, 2001, as amended, as the subject matter pertains to ongoing investigation respecting the municipality, a local board or a municipally-controlled corporation by the Ombudsman appointed under the Ombudsman Act, an Ombudsman referred to in subsection 223.13(1) of this Act, or the investigator referred to in subsection 239.2(1).

19.

Confirming By-Law

19.1

By-Law 2024-108 - Confirm Proceedings of Regular Council Meeting - October 16, 2024

• Recommendation:

  That By-Law 2024-108 being a By-law to confirm the proceedings of the Council of Norfolk County at this Regular Council Meeting held on the 16th day of October 2024 be approved

20.

Adjournment

• Recommendation:

  THAT Council be adjourned at X:XX pm.