The Corporation of Norfolk County
Council-in-Committee Meeting

Tuesday, June 11, 2024

1:00 P.m. - 7:00 P.m.

Council Chambers

Norfolk County Administration Building

50 Colborne St. S., Simcoe ON

 

Live Stream: www.norfolkcounty.ca/watch-norfolk-county-meetings

 

Accessibility of documents: Documents are available in alternate formats upon request. If you require an accessible format or communication support contact the Clerk's Department by email at [e-mail] or 226-667-3655 ext 6269 to discuss how we can meet your needs.

---

1.

Disclosure of Pecuniary Interest

2.

Approval of Agenda/Changes to the Agenda

• Recommendation:

  That the agenda be approved as presented. 

3.

Early Closed Session

• Recommendation:

  That Council-in-Committee enter closed session at ____ p.m., pursuant to the Municipal Act, 2001, as amended, section 239(2)(b)(e) and (k) to discuss matters pertaining to:

  • personal matters about an identifiable individual, including municipal or local board employees;; and
  • litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; and
  • a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

3.1

Update - Ongoing Negotiations

Pursuant to section 239 (2)(b) and (f) of the Municipal Act, 2001, as amended, as the subject matter pertains to (b) personal matters about an identifiable individual, including municipal or local board employees; and (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose. 

• Recommendation:

  That Council-in-Committee reconvene in open session at ____ p.m.

4.

Consent

• Recommendation:

  That Consent items 4.1 and 4.2 be approved as presented

4.1

Community Safety Zone Policy Update, EIS-24-045

• Recommendation:

  That Report EIS-24-045 Community Safety Zone Policy Update be received as information;

  And That Council approve Policy 15 Community Safety Zones as revised;

4.2

Special Event 2024-14 - Port Dover Canada Day Parade - CS-24-054

• Recommendation:

  THAT the Information Memo regarding Special Event 2023-14 - Port Dover Canada Day Parade be received as information:

5.

Deputations

5.1

Les Anderson re: Norfolk County Comprehensive Parking Study

• Recommendation:

  That the Deputation by Les Anderson regarding the Norfolk County Comprehensive Parking Study be received as information.

6.

Presentations

7.

Communications

• Recommendation:

  That Communication items 7.1 to 7.4 be received as information. 

7.1

Letter from the Hon. Michael Kerzner, Solicitor General re: Community Safety and Policing Act, 2019

7.2

Letter from the Hon. Prabmeet Singh Sarkaria, Minister of Transportation re: 2024-25 Connecting Links Program

8.

Staff Reports/Discussion Items

8.1

Health and Social Services Division

8.2

Community Development Division

8.3

Environmental and Infrastructure Services Division

8.3.1

Annual Drinking Water Quality Management Standard Update - EIS-24-040

• Recommendation:

  That the Information Memo regarding the be received as information.

8.3.2

Connecting Links Funding – Queensway East, EIS-24-046

• Recommendation:

  That Report EIS-24-046 Connecting Links Funding – Queensway East be received as information; and
  
  That Council authorize staff to enter into a contribution agreement with the Ministry of Transportation pertaining to the Connecting Links Funding discussed within this report; and

  Further that the Approved Capital Budget be amended to include $792,000 of the construction component of Project 5533016 Queensway East – Norfolk Street to Ireland Road in 2024, to be funded by Provincial Grants and the Roadway Construction Reserve.

8.3.3

Proposed Examination of the Lynn Valley Trail (Decou Road to 16A Oakwood Ave) for use as a Utility Corridor, EIS-24-035

• Recommendation:

  That Norfolk County endorse the examination of the use of the Lynn Valley Trail (former Railway Line) between Decou Road and 16 Oakwood Ave as a utility corridor for the purpose of providing a trunk gravity sanitary sewer line to the lands on the North side of Decou Road between the existing Lynn Valley Trail and to the East of Ireland Road (south of Victoria Street); and
  
  That the examination be undertaken by Calibrex Developments (Developer for 682 Ireland Road) with oversight of the examination provided by Norfolk County’s Engineering Department; and

  That the examination include the assessment of other sanitary servicing options for the surrounding development lands along with an analysis of the financial cost/benefit comparison, and assessment of identified environmental, and social impacts along with mitigation strategies to address same; and
  

  That the examination include consultation with Norfolk County EIS, Community Development and Operations Divisions, the Long Point Conservation Authority, the Lynn Valley Trail Users, and abutting land-owners; and

  Further that should the use the Lynn Valley Trail be deemed the proposed preferred alternative route for providing sanitary services to the area, that such recommendation be brought to Council for consideration of approval.

8.3.4

In Road Flexible Signage, EIS-24-043

• Recommendation:

  That Report EIS-24-043 In Road Flexible Signage be received as information; and,

  That Council approve staff to proceed with a Pilot Program to install In Road Flexible Signage at up to twenty locations in Norfolk County; and,

  That Staff setup a site on the Engage Platform to provide information about the Pilot Program and gather feedback from our residents; and,

  Further That Staff report back on the effectiveness of the signage in Q4 of 2025.

8.3.5

Speed Watch Sign Program, EIS-24-042

• Recommendation:

  That Report EIS-24-042 Speed Watch Sign Program be received as information; and,

  That Council approve Policy EIS-03 Speed Watch Program; and,

  Further That the financial impacts related to the installation of new speed watch signs that meet the warrants of the Speed Watch Policy be referred to the 2025-2034 Capital Plan deliberations for consideration and inclusion as appropriate.

8.4

Operations Division

8.4.1

The Corporation of Norfolk County Energy Conservation and Demand Management Plan 2024-2029, OPS-24-018

• Recommendation:

  That OPS-24-018, The Corporation of Norfolk County Energy Conservation and Demand Management Plan 2024-2029, be received as information; and
  
  That Council approve The Corporation of Norfolk County Energy Conservation and Demand Management Plan 2024-2029 as presented; and

  That Operations staff be directed to provide annual reports, commencing in 2025, to Council on the progress made through Plan implementation; and

  That Operations staff be directed to provide a report to Council detailing the International Council for Local Environmental Initiatives’ (ICLEI) Partners in Climate Protection Program for decision; and

  That the Proposed 2025 Levy Supported Operating Budget include an allocation of $67,600 as a Council Approved Initiative (CAI) to reflect the annual incremental operating costs expected to implement the Energy Conservation and Demand Management Plan; and

  Further that the financial impacts related to the implementation of energy conservation and demand management projects be referred to the 2025-2034 Capital Plan deliberations for consideration and inclusion as appropriate.

8.4.2

Waterford Branch Library Retrofits and Interior Renovation – Budget Amendment, OPS-24-019

• Recommendation:

  That Council receive Report OPS-24-019 Waterford Branch Library Retrofits and Interior Renovation – Budget Amendment as information; and

  That the Director, Facilities be authorized to execute a contract with PK Construction Inc. for tender OPS-FAC-24-01 Waterford Branch Library Retrofits, Upgrades and Interior Renovation, in the amount of $1,033,049 (excluding HST); and

  That the Approved Capital Budget for Project 9131801 Interior Expansion – Waterford Library be amended from $450,000 to $646,000 to accommodate the required increase of $196,000, with funding to be provided from Development Charge Debt; and

  That the Approved Capital Budget for Project 9132206 NCPL – Waterford Branch Retrofit be amended from $376,000 to $530,000 to accommodate the required increase of $154,000, with funding to be provided from the Library Reserve ($229,000) and Federal Grants ($301,000); and

  Further that the Approved Capital Budget for Project 9132204 Carpets – Waterford Library Branch be amended (decreased) from $75,000 to $55,000 as offsetting savings ($20,000).

8.4.3

297 James St Cemetery Delhi, OPS-24-017

• Recommendation:

  That Council receive OPS-24-017 297 James St Cemetery Delhi as information; and
  

  That Council direct staff to return to Council with updates, as appropriate, as staff follow the Bereavement Authority of Ontario (BAO) requirements concerning the repatriation of monuments and recognition of the site.

8.4.4

Future of Vittoria Old Town Hall Options Report, OPS-24-011

• Recommendation:

  That Staff Report OPS-24-011 Vittoria Old Town Hall Options Report be received as information;
  
  AND THAT staff be directed to proceed with Option #3 of the report and to declare the lands surplus to municipal needs;

  AND THAT the Mayor and Clerk be authorized to execute the Agreement of Purchase and Sale, Easement Agreement and first right of refusal and any other documents necessary to complete the transactions;

  AND THAT staff be exempt from CS-02 Purchasing Policy and CS-03 Purchasing Procedures to allow for a non-standard Expression of Interest (EOI) process to be completed for Nominal Sale of Hall Parcel to local Non-Profit (Retain Parkland);

  AND THAT if Option#3 is not successful, staff be directed to proceed with Option #6 of the report.

8.4.5

Request to Review Boating Restrictions for Port Dover Beach, OPS-24-022

• Recommendation:

  That Operations Staff Report 24-022 Request to Review Boating Restrictions for Port Dover Beach be received as information; and
  
  That staff be authorized to take the necessary steps to review and if supported by stakeholders, make a formal application to remove the Vessel Operation Restriction Regulation Schedule 1 designation for the Port Dover Beach; and

  Further that in consultation with Transport Canada replace the Schedule 1 designation with a Schedule 2 designation for the Port Dover beach.

8.4.6

Comprehensive Parking Study Staff Recommendations, OPS-24-010

• Recommendation:

  That Staff Report OPS-24-010 Comprehensive Parking Study be received as information:

  And That Council direct staff to amend the parking by-law 2011-189 to implement the 2-hour parking restriction on both sides of Colborne St North from Union St to Young St. in Simcoe with completion in 2024;

  And That Council direct staff to amend the parking by-law 2011-189 to prohibit overnight parking in the downtown business districts of Simcoe, Delhi, Waterford and Port Dover during the winter control season – Dec 1^st to April 15^th 3am-6am anticipated completion in 2025;

  And That Council direct staff to develop a comprehensive parking database and mapping for all Norfolk to be completed in conjunction with creating a single comprehensive parking bylaw;

  And That Council directs staff to review and create a database of roadway widths in urban areas following the LEA recommendations for on-street parking restrictions, staff will present findings in future staff reports with anticipated completion in 2025;

  And That Council direct staff to review the downtown core business areas as per the LEA report to ensure that 2-hour parking restrictions are in place. To be completed in 2024;

  And That Council direct staff to investigate the redesign of the Abigail Becker lot in Long Point to be implemented in 2025;

  And That Council direct staff to review all existing 15-minute parking zones that were installed to ensure that they are still required by end of 2024;

  And That Council direct staff to begin the Provincial application process for the redesign of Ordnance Ave in Turkey Point;

  And That Council direct staff to bring forward a 2025 capital budget item for the completion of the parking lot improvements at the intersection of St. James St. South and Alice St Waterford;

  And That Council direct staff to enter into conversations with the Province for the requirements and approvals to convert the baseball diamond in Turkey Point to a parking lot and budget accordingly in future years for building costs.

8.5

Corporate Services Division

8.5.1

Summary of Bid Awards for the Period Ending May 21, 2024, CS-24-077

8.5.2

EngageNorfolk Granicus Platform - Single Source Procurement, CS-24-081

• Recommendation:

  THAT Staff Report CS-24-081 be received as information;
  
  AND THAT Council authorizes a single source supply as outlined in Norfolk County Purchasing Policy CS-02, Section 4.8.4 with Granicus’s Bang the Table Engagement HQ platform for a two (2) year term, with three (3) one (1) year optional extensions, to continue to provide online community engagement services as identified within the report;

  AND FURTHER THAT the Director, Corporate Customer Service and Communications, be authorized to enter into an agreement with Granicus for the continued licences and services of the platform for an annual fee of $17,120 (excluding HST).

8.5.3

Norfolk County Customer Experience Strategy and Action Plan, CS-24-083

• Recommendation:

  That Council receives Report CS-24-083 – Norfolk County Customer Experience Strategy and Action Plan; and

  That Council hereby directs staff to proceed with the creation of a business case for a permanent full-time Customer Experience Coordinator position responsible for leading the implementation of the Customer Experience Strategy and Action Plan, to be considered as a New Budget Initiative during the 2025 levy supported operating budget.

8.5.4

Revenue Services User Fee Review, CS-24-008

• Recommendation:

  THAT report CS-24-008 Revenue Services User Fee Review be received as information;

  AND THAT staff be directed to implement the revised Revenue Service Fees identified in this report with an effective date of September 1^st, 2024 with the exception of the Post-Dated Cheque Handling fee;

  AND THAT staff be directed to implement the Post-Dated Cheque Handling with an effective date of January 1^st, 2025.

  AND FURTHER THAT staff be directed to prepare the necessary By-law for Council’s approval to adopt the new user fees.

8.6

Office of the Chief Administrative Officer

8.6.1

AMPLIFY Norfolk Grant Program Options, CAO-24-051

• Recommendation:

  That Council receives the AMPLIFY Norfolk Grant Program Options Report CAO-24-051; and
  
  That Council directs staff to discontinue the AMPLIFY Norfolk Grant Program.

8.6.2

Community-Led Initiatives - Port Dover Kinsmen Club Splash Pad Proposal, CAO-24-049

• Recommendation:

  That the Report regarding the Port Dover Kinsmen Club Splash Pad Proposal be received as information; and
  
  That Council support, in principle, for the 2027 capital budget, the proposal for a splash pad in Port Dover, as summarized in this report, pending confirmation of the following:

  • Necessary water and wastewater capacity is confirmed and that allocating water for a splash pad will not hinder capacity for growth requirements; and
  • A new water allocation policy is approved by Council; and
  • A Council-approved Recreation master Plan confirms the splash pad requirement for Port Dover and Norfolk.

9.

Motions

10.

Notice of Motions

11.

Other Business

12.

Announcements

13.

Late Closed Session

• Recommendation:

  That Council-in-Committee enter closed session at ____ p.m., pursuant to the Municipal Act, 2001, as amended, section 239(2)(b)(c) and (e) to discuss matters pertaining to:

  • personal matters about an identifiable individual, including municipal or local board employees; and
  • a proposed or pending acquisition or disposition of land by the municipality or local board; and
  • litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board

13.1

James St Delhi Cemetery

Pursuant to section 239 (2)(e) of the Municipal Act, 2001, as amended, as the subject matter pertains to litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

13.2

Proposed Property Sale and Acquisition – Ward 3

Pursuant to section 239 (2)(c) of the Municipal Act, 2001, as amended, as the subject matter pertains to a proposed or pending acquisition or disposition of land by the municipality or local board.

13.3

Resource Review

Pursuant to section 239 (2)(b) of the Municipal Act, 2001, as amended, as the subject matter pertains to personal matters about an identifiable individual, including municipal or local board employees.

• Recommendation:

  That Council-in-Committee reconvene in open session at ____ p.m.

14.

Adjournment

• Recommendation:

  That Council-in-Committee hereby adjourn at __ p.m.