The Corporation of Norfolk County
Council-in-Committee Meeting

Tuesday, July 08, 2025

10:00 A.m. - 5:00 P.m.

Council Chambers

Norfolk County Administration Building

50 Colborne St. S., Simcoe ON

 

Live Stream: www.norfolkcounty.ca/watch-norfolk-county-meetings

 

Accessibility of documents: Documents are available in alternate formats upon request. If you require an accessible format or communication support contact the Clerk's Department by email at [email protected] or 226-667-3655 ext 6269 to discuss how we can meet your needs.

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1.

Disclosure of Pecuniary Interest

2.

Approval of Agenda/Changes to the Agenda

3.

Early Closed Session

4.

Consent

4.1

Special Event C2506-00068443 - Port Rowan Bayfest - Temporary Road Closure - CS-25-094

• Recommendation:

  THAT the Information Memo regarding the Special Event C2506-00068443 – Port Rowan Bayfest Temporary Road Closure be received as information.

4.2

Special Event C2505-00066814 - Port Dover Summer Festival - Temporary Road Closure - CS-25-086

• Recommendation:

  THAT the Information Memo regarding the Special Event C2505-00066814 Port Dover Summer Festival Temporary Road Closure be received as information.

4.3

WiFi Connection - Turkey Point Pavilion - CS-25-097

• Recommendation:

  That the Information Memo regarding the Turkey Point WiFi Agreement between Execulink and Norfolk County be received as information, and

  That the Mayor and Clerk be authorized to sign the agreement.

4.4

Haldimand Norfolk Housing Corporation Shareholder Resolutions, CS-25-104

• Recommendation:

  That Staff Report CS-25-104, Haldimand Norfolk Housing Corporation (HNHC) Shareholder Resolutions be received as information; and
  
  That Council approve the three (3) resolutions contained within the report.

4.5

Projected 10-Year Reserve and Reserve Fund Schedules - CS-25-099

• Recommendation:

  That the Information Memo regarding the Projected 10-Year Reserve and Reserve Fund Schedules be received as information.

4.6

Special Event C2502-00057878 - Simcoe Heritage Friendship Festival - Temporary Road Closure - CS-25-085

• Recommendation:

  THAT the Information Memo regarding the Special Event C2502-00057878 Simcoe Heritage Friendship Festival Temporary Road Closure be received as information.

4.7

Special Event C2505-00068220 - Downtown Friday Nights - Temporary Road Closure - CS-25-082

• Recommendation:

  THAT the Information Memo regarding Special Event C2505-00068220 – Downtown Friday Nights Temporary Road Closure be received as information.

4.8

Special Event C2506-00070300 - Appreciation Day for Seasonal Migrant Workers - Temporary Road Closure - CS-25-103

• Recommendation:

  THAT the Information Memo regarding Special Event C2506-00070300 – Appreciation Day for Seasonal Migrant Workers Temporary Road Closure be received as information.

4.9

Updated Actuarial Valuations for Sick Leave, Post Employment Benefits, and WSIB - CS-25-093

• Recommendation:

  That the Information Memo regarding the be received as information.

4.10

Funding Adjustment - Development Charge-Eligible Project - CS-25-071

• Recommendation:

  That Staff Report CS-25-071 Funding Adjustment – Development Charge-Eligible Project be received as information; and

  That Funding for Approved Capital Project 5832046 (Port Dover WTP Upgrades) be amended as reflected in Table 1; and

  Further That staff be directed to incorporate the Port Dover Water Treatment Plant Upgrades in the upcoming Development Charges Background Study Update, to be funded in part by Development Charges;

5.

Communications

5.1

Letter from Ministry of Energy and Mines

Re: Energy for Generations - Ontario's Integrated Plan to Build the Strongest Economy in the G7

6.

Deputations - Deputations to start at 1:00 p.m.

6.1

Jim Greenwood, Long Point Area Fish and Game Club

Re: Municipal Pheasant Program Update

7.

Presentations

7.1

Norfolk County's Housing Needs Assessment 

Erik Karvinen - Watson

7.1.1

Norfolk County Housing Needs Assessment, CS-25-095

• Recommendation:

  That CS-25-095 Norfolk County Housing Needs Assessment and all attachments be received as information.
  

7.2

Audited Financial Statements

Matt McInally, Millards Chartered Professional Accountants

7.2.1

2024 Audited Financial Statements and Year End Performance Measures, CS-25-092

• Recommendation:

  That Report CS-25-092 RE:2024 Audited Financial Statements and Year End Performance Measures be received as information; and
  
  That the 2024 Consolidated Financial Statements for Norfolk County be received.

8.

Staff Reports/Discussion Items

8.1

Community and Development Services

8.2

Emergency and Social Services

8.3

Public Works

8.3.1

Norfolk Road Safety Committee - June 2025 Meeting Update - PW-25-001

• Recommendation:

  That the Information Memo regarding the June 2025 Norfolk Road Safety Committee meeting be received as information.

8.3.2

Automated Speed Enforcement – Update and Next Steps, EIS-25-018

• Recommendation:

  That EIS-25-018 Automated Speed Enforcement – Update and Next Steps be received as information; and
  
  That staff be authorized to enter into all necessary agreements to implement and operate an automated speed enforcement pilot program, including but not limited to, the service agreement with Local Authority Services, Joint Processing Centre Agreement, the camera provider, and the Ministry of Transportation; and

  That staff begin the preparation, as outlined in the report, to implement automated speed enforcement with an anticipated camera operating in Q1 2026; and

  That staff report back to council with an update on camera locations and a proposed schedule; and

  That an allocation of $25,800 be included as a Council Approved Initiative (CAI) in the Proposed 2026 Levy Operating Budget to implement an automated speed enforcement pilot program; and

  Further that staff report back to Council 12 months after the pilot program with details on the program’s effectiveness, and financial and resourcing impacts.

8.3.3

The Town of Delhi Water Servicing, EIS-25-024

• Recommendation:

  That report EIS-25-024, The Town of Delhi Water Servicing be received as information;

8.3.4

Award of EIS-ES-25-08 Curbside Waste Collection 2026-2033, EIS-25-025

• Recommendation:

  That Report EIS-25-025, Award of EIS-ES-25-08 Curbside Waste Collection 2026-2033 be received as information; and
  
  That the Chief Administrative Officer be authorized to execute a contract with Norfolk Disposal Services Ltd for RFP EIS-ES-25-08 Curbside Waste Collection 2026-2033; and

  That an allocation of $1,016,500 be included as a Council Approved Initiative (CAI) in the Proposed 2026 Levy Operating Budget to reflect the award of curbside collection, transfer & haulage, and disposal for all programs, to be funded by an approximate increase of 0.8% to the net levy requirement; and

  That an allocation of $5,029,000 be included as a Council Approved Initiative (CAI) in the Proposed 2026 Levy Operating Budget to reflect the estimated one-time cost of procuring carts for an automated service delivery, to be fully funded by excess investment income earned in 2024, resulting in a 0.0% impact to the net levy requirement; and further

  That an allocation of $2,759,100 be included as a Council Approved Initiative (CAI) in the Proposed 2027 Levy Operating Budget to reflect the award of curbside collection, transfer & haulage, and disposal for all programs.

8.3.5

Inter-Urban Water Supply – Update and Next Steps, PW-25-002

• Recommendation:

  That Report PW-25-002, Inter-Urban Water Supply – Update and Next Steps be received as information; and
  
  That Council direct staff to review alternative water delivery methods for Norfolk County in the absence of the required funding (66%) to implement the Inter-Urban Water Supply Phase 1 - Simcoe; and

  That Council authorize staff to utilize $350,000 from the IUWS engineering capital project (Project 5832045) to investigate alternative water delivery methods; and

  Further that upon completion, staff present the findings of the review to Council to determine the appropriate next steps for Norfolk County’s drinking water system.

8.4

Corporate Services

8.4.1

CS-02 Purchasing Policy Updates, CS-25-015

• Recommendation:

  THAT Staff Report CS-25-015, CS-02 Purchasing Policy Updates, be received as information;

  AND THAT Policy No. CS-02 Purchasing Policy, be approved as outlined in Attachment A – CS-02 Purchasing Policy – Final.

8.4.2

Brownfield Development Charge Grant Request (File BFD-001), CS-25-026

• Recommendation:

  That report CS-25-026 – Brownfield Development Charge Grant Request (File: BFD-001) be received as information; and

  That the property located at 257 West Church St., Waterford (as outlined in Appendix 1) be designated as a Brownfield for the purposes of the exemption for brownfield developments as outlined under section 5.4 of By-law 2019-100; and

  Further that the development exemption amount be capped at the lower of the eligible remediation costs of $177,391.21 as determined by program guidelines and the development charges that would be otherwise payable for the development.

8.4.3

Summary of Bid Awards for the Period Ending June 17, 2025, CS-25-090

• Recommendation:

  THAT Staff Report CS 25-090, Summary of Bid Awards for the period ending June 17, 2025, be received as information;                                                    
  AND THAT the Director, Environmental Services be authorized to execute a contract with Robert M Simon Construction Ltd for Tender EIS-ES-25-12 Judd Industrial Park Pond SWM-S6 - Liner Remediation in the amount of $268,760.58 (excluding HST);

  AND THAT the Director, Engineering and Asset Management be authorized to execute a contract with Associated Paving & Materials Ltd. for Tender EIS-ENG-25-37 Turkey Point Hot Mix in the amount of $433,976.25 (excluding HST);

  AND FURTHER THAT the Approved Capital Budget for EIS-ENG-25-37 Turkey Point Hot Mix for project 5532529 be amended (decreased) by $458,000 to a total budget of $487,000, with funding to be provided from the Roadway Construction Reserve ($438,000) and the Roads Development Charge Reserve Fund ($49,000).

8.4.4

Debt Management Policy, CS-25-068

• Recommendation:

  That Staff Report CS-25-068 be received as information; and
  
  Further that Policy No. GP-029 Debt Management Policy, be approved as outlined in Attachment 1.

8.4.5

2026 Budget Timetable and Guidance, CS-25-105

• Recommendation:

  That Report CS-25-105 2026 Budget Timetable and Guidance be received as information;

  That Council approve the adoption of a revised methodology for calculating mileage reimbursements, whereby the Canada Revenue Agency (CRA) mileage rate is utilized, effective with the development of the 2026 operating budgets; and

  Further That Council approve the recommended 3.5% inflationary increase to user fees for incorporation into the 2026 user fee update and budget development.

  That the Mayor accepts the guidelines contained within this report and that staff be directed to use these guidelines in preparation of the 2026 budgets as prescribed by legislation and subject to the regulations, where the powers and duties of a municipality with respect to proposing and adopting a budget are assigned to the head of council of the municipality;

  That this Mayor directive be formalized in writing and in accordance with the legislation and regulations.

8.4.6

Community Engagement Framework, CS-25-106

• Recommendation:

  That the report be received as information; and
  
  That Council adopt the Community Engagement Framework.

8.5

Office of the Chief Administrative Officer

8.5.1

Ontario Transit Investment Fund (OTIF) Grant Application, CD-25-079

• Recommendation:

  That staff report CD-25-079 Ontario Transit Investment Fund (OTIF) Grant Application be received as information; and
  
  That Council support staff in proceeding with OTIF funding applications aligned with both current and potential expanded service levels, as identified in the 2025 Transit Master Plan, with final service level decisions to be made during 2026 Levy Operating Budget discussions; and

  That staff return to Council during levy budget deliberations with a comprehensive update on Ride Norfolk’s future, including service level options, ridership performance, and financial sustainability beyond the OTIF program.

8.5.2

Community Led Initiatives – Turkey Point Playground Expansion, CAO-25-083

• Recommendation:

  That Report CAO-25-083, Community Led Initiatives – Turkey Point Playground Expansion be received for information; and

  That Council approve the Turkey Point Summerfest Community Committee’s Community Led Initiatives Application for a playground expansion in Turkey Point Park, pending the following:

  • The execution of a contract between Norfolk County and the project’s General Contractor, Henderson Recreation Equipment Limited, pending Council’s approval to single source the vendor;
  • The execution of an agreement between the County and Turkey Point Summerfest Community Committee prior to construction;
  • Norfolk County’s review and approval of all project plans and specifications;
  • The transfer of all capital project funds to Norfolk County prior to construction;

  That Council authorize the Mayor and Clerk to enter into an agreement with Turkey Point Summerfest Community Committee;

  And that Council authorize the Mayor and Clerk to enter into an agreement with Henderson Recreation Equipment Limited for the construction of a new swing bridge and removal of the existing kopman spinner in Turkey Point Park, permitting a single source supply as outlined in section 4.8.4 of Norfolk County’s Purchasing Policy CS-02;

  And further that the Approved Capital Budget be amended to include an allocation of $36,000 for New Playground Equipment at Turkey Point Park, to be funded by $32,000 in external recoveries and $4,000 from the General Capital Replacement Reserve.

8.5.3

Establishment of a Lobbyist Registry, CAO-25-078

• Recommendation:

  That Report CAO-25-078, which outlines the establishment and implementation of a Lobbyist Registry, be received as information;
  
  And That Council approve the creation of a Lobbyist Registry for Norfolk County, and direct staff to prepare a corresponding By-law and Code of Conduct.

8.5.4

Whistleblower, Waste and Fraud Hotline Report, CAO-25-076

• Recommendation:

  That CAO-25-076 – Whistleblower, Waste and Fraud Hotline Report be received as information;
  
  And That Council approves the creation of a Waste and Fraud Hotline to allow Norfolk County employees and community members to have a discrete and effective way to report inefficiencies and incidents of wrongdoing.

  And That upon Council approval of report CAO-25-076 the Whistleblower/Waste and Fraud recommendation proceeds to the budget processes in the fall for financial analysis and inclusion in the 2026 budget.

9.

Motions

10.

Notice of Motions

10.1

Councillor Veri - Nelson St and Maple Boulevard

WHEREAS a petition from local residents previously. 2021-2022,  led Council to direct staff to install an all-way stop at the intersection of Nelson Street West and Maple Boulevard in Port Dover, despite the stop not meeting technical warrants;

AND WHEREAS since the installation, concerns have been raised by area residents regarding non-compliance with the stop signs.

THEREFORE, BE IT RESOLVED THAT Council direct staff to review the current intersection controls at Nelson Street West and Maple Boulevard, including an assessment of applicable traffic control warrants that are considerate of the areas vehicular and pedestrian demands;

AND FURTHER THAT staff report back with recommendations on whether the all-way stop should be modified, removed, or replaced with other traffic control measures.

11.

Other Business

12.

Announcements

13.

Closed Session

13.1

Staffing Operational Report

Pursuant to section 239(e) of the Municipal Act, 2001, as amended, as the subject pertains to

(e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;

13.2

Verbal Update - Property Matter, Ward 6

Pursuant to section 239(c) of the Municipal Act, 2001, as amended, as the subject pertains to

(c) a proposed or pending acquisition or disposition of land by the municipality or local board;

13.3

Verbal Update - Property Matter, Ward 3

Pursuant to section 239(c) of the Municipal Act, 2001, as amended, as the subject pertains to

(c) a proposed or pending acquisition or disposition of land by the municipality or local board;

13.4

Verbal Update - Ongoing Contract Negotiations, Ward 6

Pursuant to section 239(c) of the Municipal Act, 2001, as amended, as the subject pertains to

(e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; and 

(k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board

14.

Adjournment